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Visitor Management

Tech Smart Visitor Management has been designed specifically to offer a faster, smarter and more secure way to manage the visitors in your premises, companies, Society, schools, colleges etc. Front office and security guards in most of places are still using uncertain, inaccurate and dubious paper based entry system.

Tech Smart visitor management is main application for processing visitors, including ID scanning, record creation, badge printing, watch list screening, check-in and check-out, email notifications among other features. Tech Smart offers complete integration with hardware products to provide a all-inclusive solutions to schools. This integration is the USP and added advantage that separates Tech Smart from other competition.

  • Day wise create Prescheduled appointments
  • Guard makes the visitor entry along with photo in guard console which get uploaded on Server or AWS Cloud
  • Concerned staff can view the records from the software
  • Email/SMS to concerned employee of visitor’s arrival
  • Email/SMS notifications request, approval & rejection
  • Approve or reject appointment
  • Block/ Red flag visitor & organization
  • Capture image, fingerprint, signature & ID Card of visitor
  • Master form for visitor’s complete details
  • Create material information with visitor
  • Print pass of visitor
  • Create user id & password and assign to employee and security personnel
  • View all activities from employee and security
  • View master report & appointment report
  • Appointment history report of visitor
  • Fast logging for frequent visitors
  • Quick check-in and check-out for faculty and staff
  • Integration with ERP for automated data sharing

Salient Features:

  • Vis Record Modules
    • Administrator module
    • Security gate module
    • Employee module
    • Contractee Employee Module
  • Multi company option
  • Multi location, department, designation
  • Import employee/contractee employee detail from excel/csv file
  • Create prescheduled appointments(Day wise)
  • Block visitor and / or organisation
  • Approve or reject appointment
  • Capture the image, fingerprint, signature and business card of visitor
  • Create material information of visitor
  • Print Pass of visitor
  • Email Notification on request, approvals and rejections

Admin:

  • Create user Id and password and assign to employee and security
  • Create appointment for employee
  • View all activity from employee and security
  • View the master report and appointment report
  • Block visitor and / or organisation
  • Create contractee employee also

Employee/Contractee Employee:

  • Create prescheduled appointments(Day wise)
  • Modify Appointment
  • Delete Appointment
  • Approve or reject appointment request from security
  • Block visitor and / or organisation
  • View the master report and appointment report

Master Form:

  • Purpose master e.g. official, meeting etc.
  • Priority master (High,Low,Medium)
  • Type master (VIPs, General, Temporary, Permanent)
  • Material master (e.g. Camera, Laptop, pen drive etc.)
  • Material code(Nikon, Lenovo etc )
  • Status Master(Pending-Active-close)

Security:

  • Create prescheduled appointments(Day wise)
  • Modify Appointment
  • Delete Appointment
  • Approve or reject appointment request from security
  • Block visitor and / or organisation
  • View the master report and appointment report

Min. Hardware Requirements:

  • P-IV and Above with 1 GB RAM
  • Windows XP / Vista / Windows 7
  • Windows 8 / Windows Server 2008
  • Database - SQL Express 2005,SQL Server 2005 or Above
  • Reporting Tool - Crystal Report 10
  • Screen Resolution - 1024x768px

Report:

  • Purpose master e.g. official, meeting etc.
  • Priority master (High,Low,Medium)
  • Type master (VIPs, General, Temporary, Permanent)
  • Material master (Camera, Laptop, pen drive etc)
  • Material code(Nikon, Lenovo etc)
  • Status Master(Pending-Active-close)
  • Organisation Master

Integrated Hardwares

  • USB Biometric Device
  • Web Camera
  • Business Card Reader
  • PVC & RFID Card
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